*Terms and Conditions (Excluding the Greater China Region)
The Meet with Confidence – Meet. Stay. Play. offer (the “Offer”) is available at participating Kimpton hotels. The customer must confirm that the contracting hotel is participating for purposes of the Offer.
These Terms and Conditions for the Offer do not apply to participating hotels located in the Greater China region. To the extent available in the Greater China region, the Offer is governed by separate terms and conditions specifically for that region.
The Offer for all regions other than Greater China is available at participating hotels in those regions for group meetings, group events, or other group bookings (each referred to as a “Group Booking”) that meet the requirements of the Offer as set forth these Terms and Conditions. The Offer differs depending on whether the Group Booking includes room nights or only involves a group meeting or event without room nights. The general requirements to qualify for the Offer and specifics as to the different benefits available are provided below.
To qualify for the Offer, the Group Booking must be finalized with a fully signed contract between January 1, 2022 and June 30, 2022, and must be consumed during the period of January 1, 2022 through December 31, 2022. This means that for a Group Booking involving room nights, all of the room nights associated with the Group Booking must be for no earlier than January 1, 2022 and no later than December 31, 2022, and for a Group Booking that only involves a group meeting or event without room nights, the meeting or event must take place within the period starting on January 1, 2022 and ending on December 31, 2022.
To qualify for the Offer, a customer must expressly request to participate in the Offer at the time of the customer’s initial request for a proposal for the Group Booking, and reference to the Offer and the applicable benefits of the Offer must be included in the Group Booking contract between the customer and the hotel. All Group Bookings are subject to the terms included in the contract.
The Offer is not available for previously cancelled or rescheduled Group Bookings, or for any Group Bookings that were under contract, or part of contract discussions or negotiations, prior to January 01, 2022. This Offer is also not available for any previously booked Group Bookings, or in conjunction with any citywide bookings, repeat bookings, or Group Bookings under a master services agreement or similar agreement. All Group Bookings are subject to availability at the participating hotel.
The Offer is available for Group Bookings made for the customer by a third party group intermediary for commissionable rates. All credits due the customer under this Offer will be applied before any applicable commission payments are calculated.
Group Bookings with Room Nights
For Group Bookings that include room nights, the Offer applies only to Group Bookings of at least ten (10), and no more than fifty (50), guestrooms on peak, for a defined number of consecutive nights. For a qualifying Group Booking of this type, if the guestrooms are billed to a master account and over 85% of the contracted guestroom block is consumed, the customer will be eligible to receive, at the discretion of the hotel, a credit of up to 10% of the pre-tax room night charges. The percentage of the credit must be negotiated with the hotel at the time of contracting and will be applied to the master account with respect to the pre-tax amount for sleeping guestroom accommodation charges only, based on the negotiated room rate. The charges qualifying for the credit do not include any surcharges, gratuities, hotel/resort fees, taxes, fees for amenities, room service or other food or beverage charges, fees for wifi access, parking fees, third-party charges by contractors, or any other charges that are not included in the negotiated room rate. All such charges on the master account folio must be paid in full, and do not qualify for the credit.
If for the Offer-qualifying Group Booking, the individual guests are paying for their room nights on their own, and as of the cut-off date in the Group Booking contract for notification of the anticipated final number of guestrooms needed it appears that over 85% of the contracted guestroom block will be consumed, the customer will receive one (1) complimentary guestroom for every twenty-five (25) guestrooms booked, up to a maximum of two (2) complimentary guestrooms, to be redeemed and assigned at the customer’s discretion. Complimentary guestrooms are for standard single or double occupancy rooms, and are not eligible for suite or other premium guestroom types.
This Offer also provides for no cancellation fees if the Group Booking is cancelled at least thirty (30) days prior to the scheduled arrival date, as reflected in the contract, and the Group Booking is rebooked and fully consumed by December 31, 2022. There are also no rooms revenue attrition fees when the group room block is adjusted thirty (30) or more days prior to the scheduled arrival date.
Group Booking for a Meeting or Event without Room Nights
For Group Bookings that include a meeting or event without room nights, the Offer applies only for groups of 10 to 50 attendees. For a qualifying Group Booking of this type, the customer will receive a credit of up to ten (10%) percent of the customer’s eligible spend on the charge for the group meeting/event space, the food and beverage expense, or the cost of the entire meeting/event package (each considered part of the hotel’s “Catering Business”), as determined by the hotel in its discretion, provided that more than eighty-five (85%) percent of the contracted number of attendees do attend the meeting or event. The percentage of the credit and the aspects of the Catering Business included in the Offer must be negotiated with the hotel at the time of contracting. Food & beverage minimums may apply. Additional exclusions may also apply.
The credit is applied to the eligible spend at the time of final invoicing for the Group Booking. In cases where the credit is applied to the banquet food and beverage expense, any labor costs in such expense are not included as part of the eligible spend. Other incidental charges incurred at any hotel restaurants, shops, spas, or vending machines are also not included in the eligible spend, unless expressly identified in the Group Booking contract as being covered by this Offer. The qualifying spend also does not include any surcharges, gratuities, hotel fees, taxes, fees for wifi access, parking fees, third-party charges by contractors (including but not limited to florists, equipment rental, in house A/V company, simultaneous translators, event/venue decorators etc.), or any other charges that are not included in the negotiated rate(s) for the Catering Business subject to the Offer. All such charges on the master account folio must be paid in full, and do not qualify for the credit.
This Offer also provides for no cancellation fees if the Group Booking is cancelled at least thirty (30) days prior to the scheduled meeting or event date, as reflected in the contract, and the Group Booking is rebooked and fully consumed by December 31, 2022.